As a real estate agent in Hawaii, you're entrusted with your clients' most sensitive information – their names, addresses, financial details, and even the keys to their future homes. But in today's digital world, are you doing enough to protect that information? With cyberattacks happening every 39 seconds, it's no longer a question of if you'll be targeted, but when.

This is especially critical for real estate agents working as 1099 contractors. Unlike those employed by large brokerages with dedicated IT departments, you're responsible for your own cybersecurity. A single breach could damage your reputation, lead to lawsuits, and even jeopardize your clients' financial well-being.

So, how can you ensure you're not the next victim of cybercrime? Let's dive into some common cybersecurity pitfalls and how to avoid them.

The Danger of "Free"

We all love free stuff, but when it comes to your business's cybersecurity, "free" can come at a hefty cost. Think about the tools you use every day:

• Free Email: Are you relying on Gmail, Yahoo, or other free email services for business communication? While convenient, these platforms lack crucial security features. Did you know that attackers can lurk in your inbox undetected, reading your emails and even monitoring your transactions to time their phishing attacks? A cybersecurity expert recently shared with me that these attackers often wait until a transaction is nearing completion, then send phishing emails to your clients posing as the bank or escrow company, redirecting funds to their own accounts.

• Free File Sharing: Using Dropbox, Google Drive, or free OneDrive to share sensitive client documents? Think again. These services often lack essential security features like file-level encryption and robust access controls. This means that if your account is compromised, your clients' data is vulnerable.

• Paper Sign-in Sheets: Still using paper sign-in sheets at open houses? This is a goldmine for attackers. A simple photograph of the sheet gives them access to names, addresses, and phone numbers – everything they need to launch a phishing campaign.

Investing in Your Security: The Essentials

The good news is that protecting yourself and your clients doesn't have to be complicated or expensive. Here are some key steps to strengthen your cybersecurity:

• Upgrade to Business-Class Email: Invest in a business-class email solution like Microsoft 365 Business Premium or Google Workspace. These platforms offer essential security features like:

  • Multi-Factor Authentication (MFA): Adds an extra layer of security by requiring multiple forms of verification to access your account.

  • Encryption: Scrambles your data, making it unreadable to attackers even if they manage to steal it.

  • Advanced Logging and Monitoring: Allows you to track login activity and identify suspicious behavior.

  • Conditional Access Policies: Set rules to control access to your data based on factors like location, device, and user identity.

  • DNS Tools (DKIM, DMARC, SPF): Help prevent email spoofing, a common tactic used in phishing attacks.

• Choose Secure File-Sharing Services: Opt for commercial-grade file-sharing services like Microsoft OneDrive (with a business account), Sharefile, or Box. Look for features like:

  • File-level encryption: Ensures your data is protected even if your account is compromised.

  • MFA and Conditional Access Policies: Provide strong access controls.

  • Granular Permissions: Allow you to control who can access, edit, and share specific files.

• Ditch the Paper: Replace paper sign-in sheets with secure digital alternatives:

  • Secure Online Forms: Create forms hosted on secure platforms with strong data encryption and access controls like Microsoft365 or Google Workspace.

  • Consider reputable services like SurveyMonkey or Mailchimp: These platforms offer secure data collection and management tools.

Partner with a Trusted IT Provider in Hawaii

Navigating the world of cybersecurity can be daunting, but you don't have to do it alone. Partnering with a trusted IT services provider in Hawaii can give you the expertise and support you need to protect your business.

A reliable IT provider can help you:

• Assess your current cybersecurity posture.

• Implement robust security solutions tailored to your needs.

• Provide ongoing monitoring, maintenance and support.

• Educate you and your team on cybersecurity best practices.

Looking for reliable IT services in Hawaii? Consider reaching out to a local Managed Service Provider (MSP) specializing in cybersecurity, like Cyber Security Hawaii. They can offer comprehensive solutions and ongoing support to keep your business safe. Book an appointment here --> https://strategy.cybersecurehawaii.com

Remember: Investing in cybersecurity is an investment in your business's future. By taking proactive steps to protect your data and your clients' information, you can build trust, enhance your reputation, and ensure your business thrives in the digital age.